2.2 Chapter Expenses, Sponsorships, and Other Fundraising

The fee to begin an ACAP chapter is $5,000. The first $3,000 provides the Leadership Team with access to ACAPcommunity’s intellectual property, including the Leadership Team training, Chapter Guide, Curriculum, and ongoing coaching. The remaining $2,000 covers the chapter’s Start-Up Kit, including various collaterals and the development of the chapter’s web page, email account, and social media sites.

Beginning with the chapter’s launch (the first month the chapter offers ACAP programs), the new chapter joins other chapters and ACAPcommunity in sharing costs for digital marketing, approximately $3,000 each year.

Beginning with the chapter’s first anniversary, an annual $3,000 Chapter Renewal Fee is due to ACAPcommunity in order to continue as an ACAP chapter. 

Typical Annual ACAP Chapter Expenses

	ESTABLISHMENT PHASE (PRE-LAUNCH)	INITIAL YEAR / YEAR 1 (LAUNCH THROUGH MONTH PRIOR TO 1ST ANNIVERSARY)	YEAR 2 & BEYOND (ANNUALLY, BEGINNING WITH 1ST ANNIVERSARY MONTH)
Chapter establishment fee – Due to ACAPcommunity with LT NDAs and Chapter MOA prior to Leadership Team training	$3,000	$0	$0
Chapter start-up kit (banner, outdoor signs, table covering, 1000 panel cards, printing, LT name badges)	$2,000	$0	$0
Digital marketing (estimate – to begin with chapter launch)	$0	$3,000	$3,000*
QuickBooks online (via TechSoup)	$0	$0	$75
Annual renewal (Due to ACAPcommunity by beginning of anniversary month)	$0	$0	$3,000
TOTAL	$5,000	$3,000	$6,075*

Additional Chapter Expenses

	ESTABLISHMENT PHASE (PRE-LAUNCH)	INITIAL YEAR / YEAR 1 (LAUNCH THROUGH MONTH PRIOR TO 1ST ANNIVERSARY)	YEAR 2 & BEYOND (ANNUALLY, BEGINNING WITH 1ST ANNIVERSARY MONTH)
Post office box (PO box with street address is encouraged)	$100-160	$100-160	$100-160
TechSoup (QuickBooks renewal $75, Zoom $60)	$0	$0	$75-135
Program venue	$0	$0-250	$0-250
Program refreshments	$0	$0-900+	$0-900+
Office supplies and printing (often in-kind support)	$0-250	$0-250	$0-250
Local publicity/newspaper ads	$0-250	$0-250	$0-250
Liability insurance (if needed/required by venue)	$0	$0-250	$0-250
Dues (Chamber of Commerce, networking organization, etc.)	$0	$0-350	$0-350
TOTAL	$100-$410	$100-$2,410	$175-$2,545+

ACAP Chapter Sponsorships and Fundraising

Chapter Leadership Teams determine details of their sponsorship program.  Following are recommendations for consideration.

Core Sponsors

• $1,000 per year / 5-year commitment
• Typical sponsor: Local businesses, agencies, and organizations
• Benefits (during sponsorship period)
  • Possible seat on Leadership Team
  • Name/logo on chapter web page
  • Name/logo on pre-program slide deck
  • Serve as Program Sponsor for one program annually, including:
    • Staffed display table
    • Opportunity to capture contact info for those who indicate desire for follow-up
    • Name/logo on program publicity (emails, social media, program web page)
  • Exclusivity regarding type of business among Core and Chapter Sponsors

Chapter Sponsors

• $2,500 / No further commitment
• Typical sponsor: Local businesses, agencies, and organizations, individual donors, community foundation
• Benefits (for 12 months after sponsorship fee received)
  • Possible seat on Leadership Team
  • Name/logo on chapter web page
  • Name/logo on pre-program slide deck
  • Serve as Program Sponsor for one program annually, including:
    • Staffed display table
    • Opportunity to capture contact info for those who indicate desire for follow-up
    • Name/logo on program publicity (emails, social media, program web page)
  • Exclusivity regarding type of business among Core and Chapter Sponsors

Program Sponsors

• $100-$150 per program per sponsor (2-3 sponsors per program)
• Typical sponsor: Local businesses, agencies, and organizations
• Benefits (for sponsored program): 
  • Name/logo on program publicity (emails, social media, program web page)Staffed display table at sponsored program with option of capturing contact info for those who indicate desire for follow-upOpportunity to address entire group of program attendeesName/logo on pre-program slide deck
  • Exclusivity of type of Program Sponsorship businesses, agencies, and organizations

Symposium Sponsorships

• Note:  ACAP Symposium is on hold for 2023.  Additional sponsorship details will be provided when the symposium planning begins.
• ACAPcommunity sponsorships (Funds support ACAPcommunity)
  • Presenting Sponsor – $10,000:  National footprint business, agency, or organization
  • Premier Sponsor – $5,000:  Regional footprint business, agency, or organization
• Chapter sponsorships (Monies raised return to the chapter)
  • Supporting Sponsor – $500:  Local businesses, agencies, and organizations

Additional Fundraising Possibilities

Photo shoot

A meaningful fundraiser is to schedule a photo shoot for adult children with their aging parents or even families and their older adult loved ones. 

• Engage a professional photographer who can stage participants and have proper lighting
• Conduct the photo shoot in a convenient location that is suitable for older adults with mobility issues, and make sure there are restrooms nearby
• Be sure to use the photo release form
• Provide digital photos for families
• Share best photos with ACAPcommunity for possibility of use

Mini-retreat

In addition to your monthly program, you could schedule a mini-retreat or program on yoga, relaxation, meditation, art, music, etc. to provide tools to combat caregiver stress.

Foundation grants within your chapter footprint

Some larger corporations have foundation offices in your chapter area with funding allocated for local philanthropy. Prior to beginning the grant proposal process, though, chapters must receive authorization from ACAPcommunity to ensure there is no overlap with ACAPcommunity fundraising projects.